Job management for contractors and trades
Plan each job, take materials out of real stock, collect timesheets from the field and see what every project is costing you while there's still time to do something about it.
One system, three jobs
Owners, the office and the crew each get what they need, and nobody sees what they shouldn't.
For owners
Cost, revenue, profit and margin for every project, milestone and task, with actuals next to the estimate.
For the office
Customers, projects, stock and timesheets live in one place instead of five, so the answer is a search away.
For field crews
Crews open the job, update progress, log what happened with photos and enter their hours. Prices and pay rates stay hidden.
What it does
Break a project into milestones and tasks with estimated dates and hours. Progress rolls up as the crew updates it, and the timeline shows what's late before the customer calls.
Plan the materials for each task, then record what the crew actually used. It comes off the shelf and goes onto the job at cost, so your stock count and your job costs agree.
Crews fill in their week on a phone and submit it. Their lead approves or sends it back with a note, and the hours charged to each milestone show up on the job at the right rate.
Materials, approved labour, subcontractors, equipment and permits add up as they happen. Every project, milestone and task shows actual and forecast cost, revenue, profit and margin.
Site notes on the project, a milestone or a task, with up to 20 photos or files each.
Drawings, permits and contracts filed against the job, in categories you choose.
Contacts, site and company addresses, notes and every project you've done for them.
Field, lead, office, editor and admin, checked on the server for every request.
Who changed what and when, including sign-ins. Entries can't be edited.
Canadian English, prices in CAD, and dates on Mountain Time out of the box.
Getting started
Pick a name for your company's workspace and confirm your email. It takes a couple of minutes.
Add your team with the right role for each person, add your customers and the materials you keep on hand.
Set up a project, let the crew update it from site, approve the week's hours and watch the numbers fill in.
Pricing
The price per user drops as your team grows. No setup fees, no contract, no feature tiers.
For example, 12 users: 10 × $24.99 + 2 × $19.99 = $289.88 a month. Billed monthly in CAD.
Sign up, confirm your email address and your workspace is ready. You get 14 days with every feature and as much real work as you want to put through it. We don't ask for a credit card to start.
If you haven't subscribed, your workspace becomes read-only. Your team can still sign in, look up projects, customers, stock and timesheets, and download documents and photos. They just can't change anything.
An admin can subscribe at any time, and editing comes straight back. If the workspace stays read-only for 30 days, it may be permanently deleted; we'll email your admins the date in advance.
You pay per user, per month, and the price per user drops as your team grows. Each user is charged at the rate of the band they fall in, like tax brackets:
So 12 users cost 10 × $24.99 + 2 × $19.99 = $289.88 a month. The pricing calculator works it out for any team size.
Contractors and trades who run jobs with crews in the field and someone keeping things together in the office: renovation and general contractors, electrical, plumbing and mechanical, framing, drywall, landscaping and similar outfits. It works for a two-person shop and for teams with several crews.
Yes. ProjectSystem runs in the phone's web browser, so there's no app to install. Crews see their projects and tasks, update progress, write job log entries with photos, upload documents and enter their weekly timesheet.
Field users never see costs, prices or pay rates.
On Google Cloud in the us-east1 region, which is in the United States. We don't offer hosting in Canada yet. The privacy policy lists every service provider that handles your data.
Set up your workspace in a few minutes, add your crew and run a real job through it. If it doesn't fit, walk away: there's nothing to cancel.